Purchase order template

A purchase order with delivery date, delivery location, payment terms and inspection conditions, plus approval stamp boxes. Line items continue onto the next page when needed.

A4 portrait
26 merge fields
Issued as PDF

Join early access How to use it

Company names, people, addresses and amounts in the sample are fictional.
The sample layout is in Japanese. You can change any text in the template editor.

Sample of the purchase order template (first page of a PDF issued with DocRelay)

Use cases

Purchasing materials and supplies
Automatic issuance after approval in procurement workflows
Ordering work from subcontractors

Merge fields

The data fields you send to the API. Fields inside an array are shown as array.field.

Field	Description
`number`	PO number
`ordered_at`	Order date (YYYY-MM-DD)
`supplier.name`	Supplier company name
`supplier.person`	Supplier contact name
`total`	Total including tax
`buyer.name`	Buyer company name
`buyer.postal_code`	Buyer postal code
`buyer.address`	Buyer address
`buyer.tel`	Buyer phone number
`buyer.contact`	Buyer contact person
`due_date`	Delivery date (YYYY-MM-DD)
`place`	Delivery location
`payment_terms`	Payment terms
`inspection`	Inspection terms
`items`	Line items (array)
`items.no`	Line number
`items.code`	Product code
`items.name`	Item and specification
`items.qty`	Quantity
`items.unit`	Unit
`items.price`	Unit price
`items.amount`	Amount
`subtotal`	Subtotal
`tax_rate`	Tax rate (e.g. 10%)
`tax`	Consumption tax
`note`	Notes

How to use it

In the dashboard, choose Create template, select "Start from a template" and pick "Purchase order". The layout and sample data are copied into your project.
Edit the company name, logo and field positions in the template editor to match your own format.
Send the template name and data to POST /v1/renders to issue a PDF.

With a test API key (sk_test_) you can issue documents from the draft. Publish a version before issuing with a production API key. From an AI assistant, specify the same template in the from of the MCP create_template tool.

Create and issue via the API

Create a template by setting from to the template ID (purchase-order) in POST /v1/templates, then send the template name and data to POST /v1/renders.

1. Create a template from the ready-made one

curl https://api.docrelay.jp/v1/templates \
  -H "Authorization: Bearer $DOCRELAY_API_KEY" \
  -H "Content-Type: application/json" \
  -d '{ "name": "Purchase order", "from": "purchase-order" }'

2. Send data and issue a PDF

curl https://api.docrelay.jp/v1/renders \
  -H "Authorization: Bearer $DOCRELAY_API_KEY" \
  -H "Content-Type: application/json" \
  -d @purchase-order.json \
  -o purchase-order.pdf

purchase-order.json (sample data; arrays show the first item and long text is shortened)

{
  "template": "Purchase order",
  "format": "pdf",
  "data": {
    "number": "PO-2026-0931",
    "ordered_at": "2026-10-15",
    "supplier": {
      "name": "サンプル商事株式会社",
      "person": "法人営業部　鈴木 一郎"
    },
    "buyer": {
      "name": "株式会社見本製作所",
      "postal_code": "530-0000",
      "address": "大阪府大阪市北区例示町4-5-6 見本ビル3F",
      "tel": "06-0000-0000",
      "contact": "購買部　佐藤 花子"
    },
    "due_date": "2026-11-02",
    "place": "本社 3 階 総務部（大阪府大阪市北区例示町4-5-6）",
    "payment_terms": "月末締め 翌月末 銀行振込",
    "inspection": "納品後 5 営業日以内に検収",
    "items": [
      {
        "no": 1,
        "code": "OF-CH-1020",
        "name": "オフィスチェア（ハイバック・肘付）",
        "qty": 10,
        "unit": "脚",
        "price": 32000,
        "amount": 320000
      }
    ],
    "subtotal": 724000,
    "tax_rate": "10%",
    "tax": 72400,
    "total": 796400,
    "note": "・納品時に納品書を添付してください。…"
  }
}