Order form template

An order form with requested delivery date, delivery location, payment terms, itemized lines and totals, plus a detachable order acknowledgment for the supplier to return.

A4 portrait
27 merge fields
Issued as PDF

Join early access How to use it

Company names, people, addresses and amounts in the sample are fictional.
The sample layout is in Japanese. You can change any text in the template editor.

Sample of the order form template (first page of a PDF issued with DocRelay)

Use cases

Ordering goods or materials from suppliers
Issuing order forms from ordering or e-commerce back offices
Confirming acceptance with a returned order acknowledgment

Merge fields

The data fields you send to the API. Fields inside an array are shown as array.field.

Field	Description
`number`	Order number
`ordered_at`	Order date (YYYY-MM-DD)
`supplier.name`	Supplier company name
`supplier.person`	Supplier contact name
`total`	Order total including tax
`buyer.name`	Buyer company name
`buyer.postal_code`	Buyer postal code
`buyer.address`	Buyer address
`buyer.tel`	Buyer phone number
`buyer.fax`	Buyer fax number
`buyer.contact`	Buyer contact person
`due_date`	Requested delivery date (YYYY-MM-DD)
`place`	Delivery location
`payment_terms`	Payment terms
`shipping`	Shipping charges
`items`	Line items (array)
`items.no`	Line number
`items.code`	Product code
`items.name`	Item name and specification
`items.qty`	Quantity
`items.unit`	Unit
`items.price`	Unit price
`items.amount`	Amount
`subtotal`	Subtotal
`tax_rate`	Tax rate (e.g. 10%)
`tax`	Consumption tax
`note`	Notes

How to use it

In the dashboard, choose Create template, select "Start from a template" and pick "Order form". The layout and sample data are copied into your project.
Edit the company name, logo and field positions in the template editor to match your own format.
Send the template name and data to POST /v1/renders to issue a PDF.

With a test API key (sk_test_) you can issue documents from the draft. Publish a version before issuing with a production API key. From an AI assistant, specify the same template in the from of the MCP create_template tool.

Create and issue via the API

Create a template by setting from to the template ID (order-form) in POST /v1/templates, then send the template name and data to POST /v1/renders.

1. Create a template from the ready-made one

curl https://api.docrelay.jp/v1/templates \
  -H "Authorization: Bearer $DOCRELAY_API_KEY" \
  -H "Content-Type: application/json" \
  -d '{ "name": "Order form", "from": "order-form" }'

2. Send data and issue a PDF

curl https://api.docrelay.jp/v1/renders \
  -H "Authorization: Bearer $DOCRELAY_API_KEY" \
  -H "Content-Type: application/json" \
  -d @order-form.json \
  -o order-form.pdf

order-form.json (sample data; arrays show the first item and long text is shortened)

{
  "template": "Order form",
  "format": "pdf",
  "data": {
    "number": "OR-2026-0587",
    "ordered_at": "2026-10-27",
    "supplier": {
      "name": "サンプル商事株式会社",
      "person": "営業部　佐藤 一郎"
    },
    "buyer": {
      "name": "株式会社見本製作所",
      "postal_code": "530-0000",
      "address": "大阪府大阪市北区例示町4-5-6 見本ビル3F",
      "tel": "06-0000-0000",
      "fax": "06-0000-0001",
      "contact": "資材部　鈴木 花子"
    },
    "due_date": "2026-11-10",
    "place": "貴社指定の運送便にて 弊社第二工場 資材倉庫",
    "payment_terms": "月末締め 翌月末 銀行振込",
    "shipping": "貴社ご負担",
    "items": [
      {
        "no": 1,
        "code": "BL-M8-30",
        "name": "六角ボルト M8×30 ステンレス",
        "qty": 2000,
        "unit": "本",
        "price": 18,
        "amount": 36000
      }
    ],
    "subtotal": 169500,
    "tax_rate": "10%",
    "tax": 16950,
    "total": 186450,
    "note": "納品時に納品書を 2 部ご同封ください。…"
  }
}