Payment notice template

A payment notice sent by the payer to a supplier, with payment date, method and period, accepted line items, totals by tax rate, deductions such as transfer fees, the net payment, and the destination bank account.

A4 portrait
38 merge fields
Issued as PDF

Join early access How to use it

Company names, people, addresses and amounts in the sample are fictional.
The sample layout is in Japanese. You can change any text in the template editor.

Sample of the payment notice template (first page of a PDF issued with DocRelay)

Use cases

Notifying suppliers of monthly payments
Bulk issuance from purchasing or accounting systems
Showing transfer fees and offsets clearly

Merge fields

The data fields you send to the API. Fields inside an array are shown as array.field.

Field	Description
`number`	Notice number
`issued_at`	Notice date (YYYY-MM-DD)
`payee.name`	Payee company name
`payee.code`	Supplier code
`payment`	Net payment amount
`paid_at`	Payment date (YYYY-MM-DD)
`method`	Payment method
`period.from`	Period start (YYYY-MM-DD)
`period.to`	Period end (YYYY-MM-DD)
`payer.name`	Payer company name
`payer.postal_code`	Payer postal code
`payer.address`	Payer address
`payer.tel`	Payer phone number
`payer.contact`	Contact person
`bank.name`	Bank name
`bank.branch`	Branch
`bank.type`	Account type
`bank.number`	Account number
`bank.holder`	Account holder
`items`	Line items (array)
`items.date`	Acceptance date
`items.slip`	Slip number
`items.name`	Item or description
`items.qty`	Quantity
`items.price`	Unit price excluding tax
`items.tax_rate`	Tax rate
`items.amount`	Amount excluding tax
`subtotal`	Subtotal excluding tax
`tax`	Consumption tax
`total`	Total including tax
`deduction.fee`	Transfer fee
`deduction.label`	Other deduction label
`deduction.amount`	Other deduction amount
`tax_breakdown.rate10.base`	Amount subject to 10% (excluding tax)
`tax_breakdown.rate10.tax`	Consumption tax at 10%
`tax_breakdown.rate8.base`	Amount subject to 8% (excluding tax)
`tax_breakdown.rate8.tax`	Consumption tax at 8%
`note`	Notes

How to use it

In the dashboard, choose Create template, select "Start from a template" and pick "Payment notice". The layout and sample data are copied into your project.
Edit the company name, logo and field positions in the template editor to match your own format.
Send the template name and data to POST /v1/renders to issue a PDF.

With a test API key (sk_test_) you can issue documents from the draft. Publish a version before issuing with a production API key. From an AI assistant, specify the same template in the from of the MCP create_template tool.

Create and issue via the API

Create a template by setting from to the template ID (payment-notice) in POST /v1/templates, then send the template name and data to POST /v1/renders.

1. Create a template from the ready-made one

curl https://api.docrelay.jp/v1/templates \
  -H "Authorization: Bearer $DOCRELAY_API_KEY" \
  -H "Content-Type: application/json" \
  -d '{ "name": "Payment notice", "from": "payment-notice" }'

2. Send data and issue a PDF

curl https://api.docrelay.jp/v1/renders \
  -H "Authorization: Bearer $DOCRELAY_API_KEY" \
  -H "Content-Type: application/json" \
  -d @payment-notice.json \
  -o payment-notice.pdf

payment-notice.json (sample data; arrays show the first item and long text is shortened)

{
  "template": "Payment notice",
  "format": "pdf",
  "data": {
    "number": "PN-2026-1130-018",
    "issued_at": "2026-11-20",
    "payee": {
      "name": "サンプル商事株式会社",
      "code": "S-00418"
    },
    "payment": 285330,
    "paid_at": "2026-11-30",
    "method": "銀行振込",
    "period": {
      "from": "2026-10-01",
      "to": "2026-10-31"
    },
    "payer": {
      "name": "株式会社見本製作所",
      "postal_code": "530-0000",
      "address": "大阪府大阪市北区例示町4-5-6 見本ビル3F",
      "tel": "06-0000-0000",
      "contact": "経理部　伊藤 誠"
    },
    "bank": {
      "name": "見本銀行",
      "branch": "本店営業部",
      "type": "普通",
      "number": "1234567",
      "holder": "サンプルシヨウジ（カ）"
    },
    "items": [
      {
        "date": "2026-10-06",
        "slip": "DN-2026-1021",
        "name": "六角ボルト M8×30 ステンレス",
        "qty": 2000,
        "price": 18,
        "tax_rate": "10%",
        "amount": 36000
      }
    ],
    "subtotal": 265500,
    "tax": 25590,
    "total": 291090,
    "deduction": {
      "fee": 660,
      "label": "協力会費",
      "amount": 5100
    },
    "tax_breakdown": {
      "rate10": {
        "base": 217500,
        "tax": 21750
      },
      "rate8": {
        "base": 48000,
        "tax": 3840
      }
    },
    "note": "差引お支払額は、合計から振込手数料と協力会費（10 月分）を差し引いた金額です。…"
  }
}