Meeting minutes template

Meeting minutes with date, place and attendee fields, approval stamps, and a flowing body of agenda items, decisions and an action item table. The body is passed as an array of blocks and continues onto following pages.

  • A4 portrait
  • 12 merge fields
  • Issued as PDF
Join early accessHow to use it
  • Company names, people, addresses and amounts in the sample are fictional.
  • The sample layout is in Japanese. You can change any text in the template editor.
Sample of the meeting minutes template (first page of a PDF issued with DocRelay)

Use cases

  • Minutes for regular and management meetings
  • Generating minutes from note-taking tools or AI summaries
  • Project status meeting records

Merge fields

The data fields you send to the API. Fields inside an array are shown as array.field.

FieldDescription
meeting.titleMeeting name
numberRecord number
organizationOrganizing department or company
meeting.dateMeeting date (YYYY-MM-DD)
meeting.startStart time
meeting.endEnd time
meeting.placePlace
meeting.chairChair
meeting.writerMinute taker
meeting.attendeesAttendees
meeting.absenteesAbsentees
bodyBody as an array of blocks (heading, paragraph, list, table, etc.)

How to use it

  1. In the dashboard, choose Create template, select "Start from a template" and pick "Meeting minutes". The layout and sample data are copied into your project.
  2. Edit the company name, logo and field positions in the template editor to match your own format.
  3. Send the template name and data to POST /v1/renders to issue a PDF.

With a test API key (sk_test_) you can issue documents from the draft. Publish a version before issuing with a production API key. From an AI assistant, specify the same template in the from of the MCP create_template tool.

Create and issue via the API

Create a template by setting from to the template ID (minutes) in POST /v1/templates, then send the template name and data to POST /v1/renders.

1. Create a template from the ready-made one
curl https://api.docrelay.jp/v1/templates \
  -H "Authorization: Bearer $DOCRELAY_API_KEY" \
  -H "Content-Type: application/json" \
  -d '{ "name": "Meeting minutes", "from": "minutes" }'
2. Send data and issue a PDF
curl https://api.docrelay.jp/v1/renders \
  -H "Authorization: Bearer $DOCRELAY_API_KEY" \
  -H "Content-Type: application/json" \
  -d @minutes.json \
  -o minutes.pdf
minutes.json (sample data; arrays show the first item and long text is shortened)
{
  "template": "Meeting minutes",
  "format": "pdf",
  "data": {
    "number": "MTG-2026-042",
    "organization": "サンプル商事株式会社　営業管理部",
    "meeting": {
      "title": "営業部 定例会議",
      "date": "2026-10-21",
      "start": "10:00",
      "end": "11:30",
      "place": "本社 5 階 第 2 会議室（オンライン併用）",
      "chair": "中村 陽子",
      "writer": "松本 拓也",
      "attendees": "中村 陽子（部長）、鈴木 一郎、田中 健、伊藤 直子、松本 拓也、山本 恵（オンライン）",
      "absentees": "加藤 大輔（出張のため）"
    },
    "body": [
      {
        "type": "heading",
        "level": 1,
        "text": "1. 前回の宿題の確認"
      }
    ]
  }
}

API reference

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