Certificate of employment template

A certificate of current employment with fields for name, date of birth, address, hire date, department, position, employment type, working hours and purpose, a statement certifying employment, and issuer details with a box for the company seal.

A4 portrait
16 merge fields
Issued as PDF

Join early access How to use it

Company names, people, addresses and amounts in the sample are fictional.
The sample layout is in Japanese. You can change any text in the template editor.

Sample of the certificate of employment template (first page of a PDF issued with DocRelay)

Use cases

Applications for daycare, mortgages or rental housing
Issuing on employee request from an HR system
Visa and residence status procedures

Merge fields

The data fields you send to the API. Fields inside an array are shown as array.field.

Field	Description
`number`	Certificate number
`employee.name`	Employee name
`employee.birth_date`	Date of birth (YYYY-MM-DD)
`employee.address`	Current address
`employee.hired_at`	Hire date (YYYY-MM-DD)
`employee.department`	Department
`employee.position`	Title or job type
`employee.employment_type`	Employment type
`employee.working_hours`	Working hours
`purpose`	Submitted to or purpose
`issued_at`	Issue date (YYYY-MM-DD)
`company.address`	Company address
`company.name`	Company name
`company.representative`	Representative title and name
`company.tel`	Phone number
`contact`	Contact

How to use it

In the dashboard, choose Create template, select "Start from a template" and pick "Certificate of employment". The layout and sample data are copied into your project.
Edit the company name, logo and field positions in the template editor to match your own format.
Send the template name and data to POST /v1/renders to issue a PDF.

With a test API key (sk_test_) you can issue documents from the draft. Publish a version before issuing with a production API key. From an AI assistant, specify the same template in the from of the MCP create_template tool.

Create and issue via the API

Create a template by setting from to the template ID (employment-certificate) in POST /v1/templates, then send the template name and data to POST /v1/renders.

1. Create a template from the ready-made one

curl https://api.docrelay.jp/v1/templates \
  -H "Authorization: Bearer $DOCRELAY_API_KEY" \
  -H "Content-Type: application/json" \
  -d '{ "name": "Certificate of employment", "from": "employment-certificate" }'

2. Send data and issue a PDF

curl https://api.docrelay.jp/v1/renders \
  -H "Authorization: Bearer $DOCRELAY_API_KEY" \
  -H "Content-Type: application/json" \
  -d @employment-certificate.json \
  -o employment-certificate.pdf

employment-certificate.json (sample data; arrays show the first item and long text is shortened)

{
  "template": "Certificate of employment",
  "format": "pdf",
  "data": {
    "number": "HR-C-2026-0158",
    "employee": {
      "name": "見本 太郎",
      "birth_date": "1990-05-12",
      "address": "東京都見本区例示町4-5-6 見本ハイツ201",
      "hired_at": "2018-04-01",
      "department": "営業本部 第一営業部",
      "position": "課長（法人営業）",
      "employment_type": "正社員",
      "working_hours": "9:00〜18:00（休憩 60 分）　週 5 日・40 時間"
    },
    "purpose": "見本区役所（保育所の入所申込み）",
    "issued_at": "2026-10-22",
    "company": {
      "address": "東京都千代田区見本町1-2-3 サンプルビル5F",
      "name": "サンプル商事株式会社",
      "representative": "代表取締役　見本 一郎",
      "tel": "03-0000-0000"
    },
    "contact": "人事部 人事課　見本 次郎（TEL 03-0000-0000）"
  }
}