Attendance record template

A monthly attendance record with a daily table of clock-in, clock-out, breaks, hours worked, overtime and notes, monthly totals such as days worked, paid leave and total hours, and approval stamps. All 31 days plus a total row fit on one A4 portrait page, and weekdays can be colored blue for Saturdays and red for Sundays and holidays.

A4 portrait
26 merge fields
Issued as PDF

Join early access How to use it

Company names, people, addresses and amounts in the sample are fictional.
The sample layout is in Japanese. You can change any text in the template editor.

Sample of the attendance record template (first page of a PDF issued with DocRelay)

Use cases

Monthly attendance exports from time and attendance systems
Attendance records kept alongside payroll ledgers
Monthly review and approval of staff attendance

Merge fields

The data fields you send to the API. Fields inside an array are shown as array.field.

Field	Description
`month`	Month (e.g. 2026年10月度)
`period.start`	Period start (YYYY-MM-DD)
`period.end`	Period end (YYYY-MM-DD)
`employee.number`	Employee number
`employee.department`	Department
`employee.name`	Employee name
`employee.employment_type`	Employment type
`company`	Company or office name
`days`	Daily rows (array; a total row can be added last)
`days.day`	Day of month
`days.dow`	Weekday (text, or colored segments)
`days.start`	Clock-in
`days.end`	Clock-out
`days.break`	Break time
`days.hours`	Hours worked
`days.overtime`	Overtime
`days.note`	Notes
`summary.work_days`	Days worked
`summary.holiday_work`	Holiday work days
`summary.paid_leave`	Paid leave days
`summary.absence`	Absences
`summary.late`	Late arrivals and early departures
`summary.total_hours`	Total hours worked
`summary.overtime`	Total overtime
`summary.night`	Total night work
`note`	Memo

How to use it

In the dashboard, choose Create template, select "Start from a template" and pick "Attendance record". The layout and sample data are copied into your project.
Edit the company name, logo and field positions in the template editor to match your own format.
Send the template name and data to POST /v1/renders to issue a PDF.

With a test API key (sk_test_) you can issue documents from the draft. Publish a version before issuing with a production API key. From an AI assistant, specify the same template in the from of the MCP create_template tool.

Create and issue via the API

Create a template by setting from to the template ID (attendance) in POST /v1/templates, then send the template name and data to POST /v1/renders.

1. Create a template from the ready-made one

curl https://api.docrelay.jp/v1/templates \
  -H "Authorization: Bearer $DOCRELAY_API_KEY" \
  -H "Content-Type: application/json" \
  -d '{ "name": "Attendance record", "from": "attendance" }'

2. Send data and issue a PDF

curl https://api.docrelay.jp/v1/renders \
  -H "Authorization: Bearer $DOCRELAY_API_KEY" \
  -H "Content-Type: application/json" \
  -d @attendance.json \
  -o attendance.pdf

attendance.json (sample data; arrays show the first item and long text is shortened)

{
  "template": "Attendance record",
  "format": "pdf",
  "data": {
    "month": "2026年10月度",
    "period": {
      "start": "2026-10-01",
      "end": "2026-10-31"
    },
    "employee": {
      "number": "E-102345",
      "department": "営業本部 第一営業部",
      "name": "見本 太郎",
      "employment_type": "正社員"
    },
    "company": "サンプル商事株式会社　本社",
    "days": [
      {
        "day": 1,
        "dow": "木",
        "start": "9:00",
        "end": "18:00",
        "break": "1:00",
        "hours": "8:00",
        "overtime": "",
        "note": ""
      }
    ],
    "summary": {
      "work_days": "20 日",
      "holiday_work": "0 日",
      "paid_leave": "1 日",
      "absence": "0 日",
      "late": "0 回",
      "total_hours": "172:30",
      "overtime": "12:30",
      "night": "0:00"
    },
    "note": "時間外労働は、いずれも事前に所属長の承認を得ています。"
  }
}